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Remote Learning Policy 3061

Purpose

The Eastern North Carolina School for the Deaf (ENCSD) recognizes the importance of continuity in education during inclement weather, emergencies, or other unforeseen circumstances that prevent in-person attendance. This policy establishes the framework for remote learning to ensure that students continue their education in a structured and accessible manner, in compliance with North Carolina Department of Public Instruction (NC DPI) guidelines.

I. Definitions

  • Remote Learning: Instruction provided to students when in-person attendance is not possible, utilizing digital platforms, printed materials, or other alternative instructional methods
  • Synchronous Learning: Real-time interaction between students and teachers through video-conferencing or other live communication tools.
  • Asynchronous Learning: Instruction that does not occur in real time, allowing students to complete coursework on a flexible schedule.

II. Implementation Criteria

ENCSD may implement remote learning days when:

  1. Inclement weather conditions make travel to school unsafe.
  2. A state of emergency or public health concern prevents in-person instruction.
  3. Facility-related issues (ex: power outages, structural damage, etc.) render the campus unsafe or inoperable.
  4. Other situations that may be deemed necessary by ENCSD administration, NCDPI, ENCSD Board of Trustees, and/or any state or federal government department.

III. Notification Procedures

  • ENCSD will notify students, parents, and staff as early as possible regarding the transition to remote learning.
  • Announcements will be made through school communication channels, including email, phone, text alerts, social media, and the ENCSD website.
  • Teachers will provide students with schedules, expectations, and access instructions for remote learning platforms.

IV. Instructional Expectations

  • Synchronous Learning: When feasible, teachers will conduct live instruction using video conferencing tools for direct engagement with students.
  • Asynchronous Learning: Students may be assigned pre-recorded lessons, readings, assignments, or other instructional activities to complete independently.
  • Accessible Learning: Instructional materials will be adapted to meet the needs of deaf and hard of hearing students, including captioned videos, ASL interpretation, and visual aids.
  • Student Participation: Attendance and engagement expectations will align with state remote learning guidelines, and teachers will monitor participation and attendance through submitted assignments, check-ins, and virtual discussions.

V. Support of Students and Families

ENCSD will provide guidance and resources to ensure students have access to remote learning, including:

  • Devices (laptops, tablets, etc.) for students as needed.
  • Internet access support for students lacking connectivity at home.
  • Technical assistance for families and students to troubleshoot issues.
  • Teachers and support staff will be available to provide assistance during designated office hours.

VI. Special Education and Related Services

ENCSD will ensure compliance with Individualized Education Programs (IEPs) by providing necessary accommodations and modifications for remote learning.

Special education teachers, interpreters, and other support personnel will coordinate with families to deliver services effectively.

VII. Staff Responsibilities

  • Teachers must prepare and deliver remote learning materials and ensure accessibility for all students.
  • Staff will document student engagement and maintain communication with students and families to support learning.
  • Administrators will oversee the implementation and effectiveness of remote learning plans, making adjustments as necessary.

VIII. Evaluation and Review

  • ENCSD will periodically review the effectiveness of its remote learning policy and procedures.
  • Feedback from students, families, and staff will be collected to make improvements.

Legal and Policy References

  • North Carolina Department o Public Instruction Remote Learning Guidance
  • North Carolina General Statutes § 115C-84.2, § 115C-102.6A-C
  • NCDPI Accessibility and Equity in Remote Learning Standards

This policy shall be reviewed and updated periodically to ensure continued compliance with all applicable laws, regulations, and best practices for serving deaf and hard of hearing students.

Policy